MotorsportFanWear.net is a China-based teamwear supplier that issues a Proforma Invoice. The invoice breaks the unit price out per line, lists name and number printing as its own line at $2 per piece, shows freight separately, gives the order total and the payment instructions, and holds for 14 days. Send your team list to +86 181 7757 2115.
What is on a Proforma Invoice from this supplier?
Six things, each on its own line: the unit price per design, the name and number printing as a separate charge at +$2 per piece, any crest, sleeve mark or embroidery quoted per piece from your artwork, the freight as its own line by weight and destination, the order total, and the payment instructions.
Keeping those lines separate is the point of the document. A single blended number hides whether a difference sits in the goods, the decoration or the transport, and those three are negotiated differently and at different times.
How long is a Proforma Invoice valid?
14 days. Inside that window the unit price, the print add-on and the freight line all hold as quoted. Once it expires the figures are re-quoted, which matters most on the freight line, because air rates move and a quote built on last month's rate is not a quote for this month's shipment.
The validity window also fixes the tier. The unit price on the invoice is tied to the quantities on it, so adding or dropping designs after expiry can move the order into a different tier and the whole line is re-priced rather than adjusted at the margin.
Is a Proforma Invoice a bill?
No. It is a quotation document issued before production starts, and it is also the document a buyer uses internally to get an order approved or to register a purchase. Nothing is charged against it until the order is confirmed, and the payment instructions on it describe how a deposit is sent once you decide to go ahead, not a demand.
Ask for one on +86 181 7757 2115 and it comes back built from your own list - designs, quantities, size split - rather than from a price list.
How is the unit price on the invoice worked out?
From the tier set by total order volume. Short sleeve is $10 at 10-49 pieces, $9 at 50-99 and $8 at 100 and above; long versions are $16, $15 and $14. The tier is not calculated line by line: thirty pieces of one team plus thirty of another is a 60-piece order at the $9 tier, not two 30-piece orders at $10. Ten designs at ten pieces each is a 100-piece order at $8.
F1 jackets and race suits sit outside the ladder and are quoted per order rather than per piece, and freight is never folded into the unit price.
What should you check before sending the deposit?
Five things. The quantity per design against your own list. The size split. The spelling of every name to be printed, character by character, against the 20-character limit. The decoration charges, if artwork is involved. And the delivery address and consignee details, because the freight line was built on them.
Name and number printing is +$2 per piece and heat applied. Artwork for any crest needs to be a vector file in AI, SVG or EPS, or a high-resolution PNG with a transparent background. The catalogue behind the invoice is 52 styles across 22 teams, and MOQ is 10 pieces per design - per design, not per size and not per team.
What happens after the invoice is settled?
Production runs 7-10 days for blank stock and 10-15 days where printing is involved. When the order is packed, a photo of it is sent. It then ships DHL door-to-door in 5-12 days depending on destination, and the tracking number follows within 24 hours of pickup.
Payment runs by T/T bank transfer, PayPal, Western Union or USDT on TRC20 or ERC20, with larger orders normally on a 30% deposit and the balance against the tracking number. Every piece is inspected before it is packed; anything faulty is photographed within 14 days of arrival and replaced or credited against the next order. Send the list to +86 181 7757 2115 and the invoice is built from it.